Current Vacancies 

OFFICE ADMINISTRATOR - FULL TIME

We are currently looking for an Office Administrator to join our Office Management team and support the Senior Leadership Team (SLT) in managing the day-to-day operations and administration of our business. 

What you’ll be doing:

Our Office Administrators provide administrative support to the SLT, surveyors and property management teams to facilitate the day-to-day operation of the business and have a wide ranging and varied remit.

Key responsibilities:

• Creating survey files and reports throughout client lifecycle, including:
• Creation of client letters (via input form from surveyors)
• Collation of documentation and comparable information
• Creating draft reports from dictation
• Preparation and issue of invoices
• Creating of client agreements via digital signature
• Use of industry specific software including accessing Land Registry and OS Maps
• Tracking and quality control of inbound office payments
• Greeting of clients and contractors, including key management
• Managing post – franking outbound and sorting inbound
• Managing office processes and procedures e.g. telephone lists, signing in sheets, forms, holiday trackers
• Call answering when surveyor teams unavailable with timely message transfers
• Daily dictation using dictation tools and software to produce client outputs

The role will report into our Office Manager.

Applicants with experience and familiarity in a similar role are strongly encouraged to apply. 

What skills & experience you’ll bring to us:

• Excellent Microsoft Office skills (Outlook, Excel and Word essential - including basic formulas, filtering/sorting data, section/page breaks, formatting, track changes, outlook calendar management)
• Experience of using dictation software (or excellent/accurate copy typing skills)
• IT literate – able to adapt to various, industry specific software packages
• Professional telephone manner and written letter skills (grammar/spelling)
• Attention to detail and open minded attitude
• Adaptability and a can-do approach

What we need from you:

• Commitment – this role is a permanent contract.
• Availability – this role is full-time (35 hours per week).
• Location - Horsforth based

CREDIT CONTROLLER - FULL TIME

What you’ll be doing:

Accountable for credit control across all departments, focussing predominantly on our Residential Service Charge Portfolio but also including our Residential Lettings and Commercial departments. Our Credit Controller will provide support to the SLT in the form of reporting and management information as well as the hands-on recovery of outstanding charges. They will also liaise with our legal partner for aged debt needing legal action and be fully up to date with the latest regulations specific to the different departments, so experience in the property industry would be a plus.

The role will report into the Director of Finance and Operations and will own the end-to-end credit control processes for the firm to ensure efficiencies and continuous improvements are applied.

Key responsibilities:

• Knowledge and ownership of credit control processes.
• Creation and application of credit control reporting and management information.
• Credit control of Residential Service Charge, Commercial and Residential Lettings.
• Liaising with fee earners to enable smooth operation of credit control cycles.
• Liaising with legal team to manage aged debt being taken down a legal route.
• Maintain up to date knowledge of industry regulations.
• Identify trends and patterns to improve upstream processes where possible (e.g. terms and conditions, communications with payees etc)
• Knowledge transfer and training of credit control processes to stakeholders as needed.

• Applicants with experience and familiarity in a similar role are strongly encouraged to apply.

  What skills & experience you’ll bring to us:

• 
  
  • Strong Microsoft Office skills (Outlook, Excel and Word)
  • Knowledge and experience of credit control practices and use of accounting software to extract data.  
  • Knowledge and experience of the property market and related credit control practices (not essential but preferred)
  • Adaptability and a can-do approach – the ability to switch approach as needed to get the desired results. Adair Paxton is a small firm and requires everyone to get their hands dirty…. right up to the SLT level.

• What we need from you:

  • Commitment – this role is a permanent contract.
  • Availability – this role is full-time (35 hours per week).
  • Location - Horsforth based

LETTINGS NEGOTIATOR - FULL TIME 

We are currently looking for a lettings negotiator to join our busy Leeds City Centre office. 

Key Responsibilities:

• Qualifying potential applicants
• Arranging viewing and valuation appointments
• Conducting accompanied viewings
• Taking applications and discussing with landlords
• Chasing referencing and arranging required certificates prior to tenant move in
• General office administration
• Conduct “move in” appointments with tenants

Whilst previous experience is desirable, full training will be provided. The successful candidate will be outgoing, enthusiastic and have a strong work ethic.

We will require you to work towards an industry recognised qualification.

Full driving licence and own vehicle required.

Hours – 9am to 5pm Monday to Friday. Alternate Saturdays (with time off in lieu).

Salary – Competitive depending on experience.

PROPERTY MANAGER (RESIDENTIAL LETTINGS) - FULL TIME

We are currently looking for a Property Manager to join our growing team in our residential letting’s property management department. 

 

What you’ll be doing:

Our property managers will be responsible for the day to day management of their own portfolio within the department, circa 300 properties, as well as other duties to ensure the overall portfolio runs smoothly.

Key responsibilities:

• Taking inbound repair requests from tenants via phone and email
• Liaising with contractors about repair jobs
• Communicating with clients about property management and repair issues
• Routine Inspections of properties
• Final Checkout inspections of properties
• Ensuring all legislative certificates are in place and up to date
• Communicating any issues that the block managers need passing on
• Regular project work to ensure all plumbing and cylinder inspections are carried out
• Processing invoices
• Chasing rent arrears

The role will report into the Director responsible for that department.

Applicants with experience and familiarity in a similar role are strongly encouraged to apply.

Salary/Package - Competitive depending on experience

 

To apply for this role, please email your CV to [email protected]